Exclusive travel offers for conference organizers and attendees

Added: 02/19/2006

Organizing and traveling to conferences is often a time-consuming and complex process. You are to bring to the conference as many people as possible, to organize everything from flights to accommodation, as well as to make the attendees feel comfortable. The IEEE Travel Services is a travel agent, dedicated to deliver exclusive travel opportunities for those, who travel to and participate in conferences and meetings.

The IEEE Travel Services has better expressed its mission in its own words: ?IEEE Travel has a commitment to delivering a superior service. We work hard in support of our mission to provide our clients with a superior service on every booking. Our strategy is to build long-term relationships, to provide a high quality service and continually development improvements in our methodologies. Our core business is travel management and we are dedicated to enhancing the overall travel experience for our client.? What does the IEEE Travel Services include?

Travel opportunities are available both to those, who organize conferences and who travel to conferences. The first benefit from exclusive travel offers from IEEE is to bring more people to a conference; the second is receive special savings and bonuses, discounts on airfares and incomparable customer services.

Conference organizers gain from exclusive travel opportunities, which make it easier for them to coordinate and facilitate the process of travel arrangements. IEEE Travel will negotiate exclusive travel rates, presenting substantial discounts off published fares through several major airlines. No other conference is able to take advantage of your exclusive travel rates if not booked with IEEE Travel. As a result, you will have more attendees at your conference, which is better for the event.

A conference organizer also enjoys such benefits as specially designed direct mail certificates to promote savings on IEEE preferred carriers for his meeting, which are used as insertions into monthly/quarterly mailings to your attendees. To make the IEEE Travel Services more reachable to your attendees, there is an offer to include a specially designed text and graphics on your website for a meeting or a conference and link to the IEEE online booking tool from your meeting/conference website.

The discounts for IEEE travelers are available from the Continental Airlines, United Airlines, American Airlines and many others. If your preferred carrier is not listed, you may contact the IEEE Travel Services for exclusive travel discounts with a carrier you trust more.

There can be such discounts as a free airline ticket for every fifty passengers, booked to a meeting destination (there must be fifty passengers booked on one airline). Attendees can also have exclusive discounts in car rental with such renowned companies as Avis, Budget and Hertz Rental Car. If an organizer of a conference rents five or more cars with any of the companies, he may be entitled to a meeting discount, which may be considerably higher than the IEEE standard corporate discount.

Attendees can gain from electronic tickets and itineraries, a passport and visa service, a twenty four-hour emergency service and an Internet based reservation system, permitting your travelers to book online. The Global Online Hotel Service is created to allow each traveler to make online reservations with one hundred and eighty thousand hotels worldwide at the best prices on the Internet in addition to free booking.

Each plan is elaborated individually, depending on a number of attendees you want to bring to your conference, a destination of a meeting, as well as your personal needs and desires.

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