In our days, the enterprise information management and enterprise knowledge constitute core competitive advantages for a number of companies, as the amount of information and data companies have to deal with and process is really tremendous. Nevertheless, the management and processing of this information constitutes one of the crucial business necessities. Therefore, in this article we will take a look at EIM or the enterprise information management.
An enterprise information management system has four important parts. Those are the correspondence management, workflow management, document management and records management. All of them are integral and provide companies with the ability to successfully operate their markets. All of these processes can be handled manually, though many companies find software informational systems useful and irreplaceable for their businesses' operation. Thus, let us start and take a look at each of those parts in turn.
The effective management of any company includes providing it with an efficient communication with its business partners, shareholders, suppliers, consumers, etc. Hence, the correspondence management is a vital part of the enterprise information management. A signature plays a key part in both official and non official companies' correspondence. This is the reason why the business correspondence as a part of the EIM includes all the properly authenticated transmissions of information between people. This automated function of the enterprise information management system can contain various forms and inquiries employees and managers use to request or authorize various things. A digital signature becomes an essential and integral part of EIM operations.
The workflow management part of the EIM deals with a flow and usage of different information pieces, as information is not a static resource. It constantly circulates through the organization. The workflow management deals with all the functions and processes of the information flow, such as staff summary sheets, suspense tracking systems, a chain of custody receipts, etc. Due to this important EIM system function, managers are able to control and monitor the transmission and delivery of information in the course of business.
The document management is a crucial aspect, as a company can efficiently use information only if it can find and manage it. Otherwise, if the information is inaccessible, it becomes basically useless. Consequently, the document management is a very important EIM function. The simplest example of the digital document management system is Windows Explorer. It offers users a rudimentary document indexing and search capabilities. However, the organizational document management requires a much more complicated application for managing their data, since it has to be able to provide a control and access to the sum total of an organization's information holdings as a centrally managed system.
Finally, we come to the last EIM part - the records management. It is, so to say, the end product of the implementation of the enterprise information management in business. The record management grants companies an access to maintaining and preserving their legal records. All the companies have to be able to submit timely those records. In any other case, they may get in trouble with the law.